Office Manager & Executive Assistant

About the role

This full‑time, office‑based position supports Ticketmaster Ireland’s Finance division by creating a safe, efficient, and welcoming workplace. You will manage reception, facilities, events and provide high‑level administrative assistance to senior leaders.

Key responsibilities

• Maintain the reception area, log secure post, greet visitors and arrange refreshments.
• Book couriers, manage mail and handle general administrative tasks.
• Oversee facilities for Dublin, Blanchardstown and Belfast offices, coordinating cleaning, HVAC, electrical, plumbing and other contractor services.
• Conduct regular inspections of office furniture, equipment and infrastructure; communicate with landlords and tenants.
• Obtain bids, assign work and supervise maintenance, repair and renovation projects.
• Organise staff events, client visits, training sessions and off‑site social occasions.
• Arrange hotel and airline bookings for personnel and manage accreditation lists for event staff.
• Liaise with HR to ensure compliance with health and safety regulations.
• Control stock of consumables, monitor equipment and coordinate preventive maintenance.
• Assist with budgeting, scheduling and documentation for facility modifications.
• Perform any additional administrative duties assigned by the line manager.

Required profile

• Strong organisational and time‑management abilities.
• Ability to adapt to shifting priorities and work under pressure.
• Proactive attitude toward learning and continuous improvement.
• Ethical conduct and professional communication skills.

Required skills