Site Administrator – Engineering Site (Leixlip)

About the role

We are looking for an organised and proactive Site Administrator to support the day‑to‑day administrative operations of our busy engineering site in Leixlip. The role involves providing document control, coordination and general office support to project managers, engineers, subcontractors and site personnel to ensure smooth project delivery.

Key responsibilities

• Provide administrative support to site management and engineering teams.
• Maintain accurate project documentation, records and filing systems.
• Manage document control processes for drawings, RFIs, permits, reports and revisions.
• Assist with onboarding and induction paperwork for new employees and subcontractors.
• Track training records, certifications and site compliance documentation.
• Prepare timesheets, purchase orders, delivery logs and expense records.
• Liaise with suppliers, contractors and head office on administrative requirements.
• Maintain site attendance records and visitor logs.
• Support health & safety administration, including audits, reports and permit tracking.
• Handle incoming calls, emails and correspondence professionally.
• Assist with procurement and ordering of office/site supplies.
• Ensure confidentiality and accuracy of company and project information.

Required profile

• Previous experience in an administrative role, preferably within engineering or construction environments.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a fast‑paced team.

Required skills

• Document control systems
• ERP systems
• Project management systems

What we offer

• Competitive salary package.
• Opportunities for career progression and development.