Accounts Payable Assistant

About the role

The Ballynahinch Castle Hotel is seeking an Accounts Payable Assistant to support the financial operations of the property. This role is ideal for a detail‑oriented individual who is either qualified in accountancy or working towards a qualification and wants to develop a career in hotel finance.

Key responsibilities

• Liaise daily with department heads to source products and authorise purchase orders within budget.
• Assist heads of departments with store management, monitor stock levels and ensure costs align with budgets.
• Maintain strong supplier relationships, conduct regular price checks and secure competitive pricing.
• Check goods received against orders, reconcile quantities and quality, and report discrepancies.
• Input invoices into the accounting system, reconcile supplier statements, and prepare weekly/monthly payments for authorisation.
• Reconcile and post weekly petty‑cash dockets and ensure accurate filing of paperwork.
• Distribute received goods to the appropriate departments.

Required profile

• Accountancy qualification or actively pursuing one.
• Experience in an accounts department, preferably within the hotel industry.
• Willingness to assist with all administrative functions.
• Proficient use of Microsoft Office, with strong Excel skills.
• Familiarity with hotel procurement systems (e.g., Procure Wizard, Hotsoft, Volante) and accounting software such as QuickBooks is beneficial.

Required skills

• Microsoft Office
• Excel
• Procure Wizard
• Hotsoft
• Volante
• QuickBooks (beneficial)

What we offer

• Excellent salary, dependent on experience.
• Comprehensive training and clear progression opportunities.
• Professional working environment within a luxury castle hotel.
• Employee Assistance Programme.
• Meals on duty, free onsite gym, and discounted rates for hotel outlets and activities.