Receptionist

About the role

We are looking for a Receptionist to provide efficient administrative and office support to our legal team in Dublin, ensuring smooth day‑to‑day operations. The role involves handling post, managing documents, supporting solicitors and maintaining the reception area.

Key responsibilities

• Open, stamp, sort and scan incoming post, including court documents and conveyancing files.
• Upload scanned documents to the appropriate files and folders in the Evolve case management system.
• Log IT tickets, manage IT inventory and liaise with the IT team.
• Organise archiving processes, maintain spreadsheets, and close files in Evolve following protocol.
• Prepare outgoing post in the evenings and coordinate boardroom and staff meeting bookings.
• Answer and direct reception phone calls and provide front‑desk cover.
• Order stationary, post equipment, printer supplies and arrange maintenance for printers.
• Arrange daily taxis and couriers and manage the Keoghs Ireland email inbox.

Required profile

• Strong organisational and administrative skills with excellent attention to detail.
• Good IT proficiency and confidence using document and case management systems, particularly Evolve.
• Ability to manage and prioritise a varied workload and meet deadlines.
• Clear, professional written and verbal communication.
• Experience handling confidential and sensitive information appropriately.
• Proactive approach to resolving office and administrative queries.
• Previous administrative experience, ideally within a legal or professional services environment.