Executive Assistant – Commercial (Pensions Group)

About the role

Arthur Cox is seeking an experienced Executive Assistant to support the Pensions practice group and the wider Commercial team. The role is based in Dublin and offers the opportunity to work closely with partners and associates in a leading Irish law firm.

Key responsibilities

• Provide comprehensive administrative and secretarial support to partners and associates.
• Manage email correspondence and diary scheduling.
• Oversee AML requirements for client onboarding.
• Handle billing processes, including time entry, invoicing, and follow‑up on outstanding payments.
• Process audit and accrual requests for clients.
• Maintain electronic filing systems and ensure records are up‑to‑date.
• Produce, edit, and format legal documents and templates.
• Coordinate travel arrangements, meetings, and itineraries.
• Process expense claims and maintain the client database.
• Perform ad‑hoc duties as required.

Required profile

• Minimum 4 years of experience as a Legal Secretary, PA or Executive Assistant.
• Experience with client billing and payments systems.
• Strong attention to detail and high typing speed (70+ wpm).
• Excellent interpersonal, communication and organisational skills.
• Pensions‑sector experience is beneficial but not essential.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Permanent contract within a reputable law firm.
• Professional development and career progression opportunities.
• Collaborative environment with exposure to a wide range of pension and commercial matters.