Executive Assistant – Senior Leadership Support

About the role

We are looking for a proactive, polished Executive Assistant to partner with senior leadership as we scale a well‑known international brand in Dublin. This high‑visibility position will support strategic initiatives, operational setup, and day‑to‑day executive management during a rapid growth phase.

Key responsibilities

• Manage complex calendars, meetings, travel arrangements and executive priorities.
• Coordinate leadership meetings, prepare agendas, minutes of meetings and follow‑up actions.
• Support daily operational and strategic activities for senior leaders.
• Assist in setting up the Dublin office, liaising with vendors, consultants, legal and finance partners.
• Track critical business milestones, timelines and deliverables.
• Liaise confidently with global teams, partners and senior executives while maintaining confidentiality.
• Organise leadership visits, events and internal/external meetings.
• Ensure smooth administrative and operational workflows during the expansion phase.

Required profile

• 5–10 years of experience as an Executive Assistant, Business Coordinator or similar executive office role.
• Proven experience supporting senior leadership, founders, CXOs or international teams.
• High level of professionalism, discretion and confidentiality.
• Strong problem‑solving mindset and ability to thrive in a fast‑paced, evolving environment.

Required skills

What we offer

• Opportunity to work closely with senior leadership during a critical growth period.
• Dynamic, international environment with exposure to global teams.
• Support for the establishment of a new office in Dublin.