Legal Secretary / Personal Assistant

About the role

McCann FitzGerald is seeking a proactive Legal Secretary/PA to provide high‑level administrative support to partners and associates across multiple practice areas. The role is on‑site, full‑time, and essential to delivering top‑class service to the firm’s corporate, financial and public‑sector clients.

Key responsibilities

• Manage busy diaries, schedule meetings across time zones and prepare partners for client engagements.
• Act as the first point of contact for clients, handling calls, inboxes and correspondence with discretion.
• Produce, format and file legal documents, correspondence and client communications.
• Maintain electronic and hard‑copy filing systems, oversee matter opening and post‑closing processes.
• Assist with billing cycles using Aderant Expert, draft narratives, calculate figures and process invoices.
• Coordinate internal and client meetings, circulate agendas, capture actions and support business‑development travel arrangements.
• Create step plans, graphics and structure charts using Jigsaw and other software tools.

Required profile

• Experience supporting partners or senior lawyers in a law‑firm environment.
• Strong organisational skills with the ability to anticipate needs and manage multiple priorities.
• Excellent written and verbal communication, client‑focused and able to handle confidential information.
• Detail‑oriented, proactive and comfortable working in a fast‑paced, collaborative setting.

Required skills

• Jigsaw (document/graphic creation tool)
• Aderant Expert (legal billing software)
• Microsoft Office suite (Word, Excel, Outlook)

What we offer

• Opportunity to work with a leading Irish law firm serving high‑profile corporate and public‑sector clients.
• Professional development and training on specialised legal software.
• Collaborative team environment with exposure to complex, high‑value matters.