Senior Executive Assistant – Luxembourg

About the role

The European Investment Bank is seeking a (Senior) Executive Assistant to support the Director of the Partnership for Impact Department at its Luxembourg headquarters. This full‑time permanent role requires regular on‑site presence and offers the chance to work in a multicultural, international environment.

Key responsibilities

• Act as the primary point of contact for the Director on sensitive and confidential matters.
• Manage and coordinate the Director’s agenda, schedule appointments, and organise meetings and professional trips.
• Screen, prioritize and follow up on incoming correspondence, ensuring timely responses.
• Prepare briefings, notes, correspondence and presentations in line with internal procedures.
• Facilitate information flow within the department and with external partners, including EU institutions and donors.
• Support the preparation, coordination and follow‑up of department meetings, monitoring action points and deadlines.
• Maintain Teams and SharePoint spaces for effective document management and collaboration.
• Contribute to process optimisation and support colleagues on administrative best practices.

Required profile

• Secondary level education with a two‑year certification in a relevant field (e.g., secretarial studies, business administration) or equivalent experience.
• Minimum five years of experience as an Executive Assistant supporting senior management in a complex environment.
• Proven ability to handle confidential and strictly confidential information.
• Good understanding of institutional or corporate environments and the ability to anticipate needs.

Required skills

• Microsoft Teams
• SharePoint
• Microsoft Office suite

What we offer

• International, multicultural work environment.
• Relocation support.
• Permanent contract with grade 2/3 position.