Executive Assistant - Corporate M&A (12-month FTC)

About the role

We are seeking a well‑organised Executive Assistant to support the Corporate M&A team at a leading Irish law firm. The role offers a 12‑month fixed‑term contract and provides hands‑on exposure to high‑volume legal administration in a fast‑paced environment.

Key responsibilities

• Provide high‑level administrative and secretarial support to partners, associates and the Practice Support Manager.
• Coordinate complex travel itineraries, book conferences and prepare related documentation.
• Maintain and update the client marketing database (Interaction) and manage expense reporting, ensuring compliance with firm policies.
• Handle billing and time‑entry processes, including AML client onboarding, conflict checks, engagement letters, invoicing and follow‑up on outstanding payments.
• Enter daily timesheets, process audit/accrual requests and liaise with the billing department on pro‑forma reviews.
• Act as a primary point of contact for internal and external stakeholders, covering holiday and sick leave for the EA team.

Required profile

• Strong attention to detail and ability to work efficiently under tight deadlines.
• Excellent organisational skills with a proactive approach to problem‑solving.
• Comfortable handling confidential information within a legal environment.
• Ability to work collaboratively with lawyers, support staff and clients.

Required skills

• Expense management and reporting.
• Billing and invoicing procedures.
• Time‑entry and timesheet systems.
• AML compliance and client onboarding processes.
• Travel coordination and itinerary planning.

What we offer

• 12‑month fixed‑term contract with the opportunity to gain specialised legal administration experience.
• Work in a dynamic, international law firm with access to senior legal professionals.
• Professional development and exposure to high‑profile corporate M&A transactions.