Executive Assistant

About the role

Fine Grain Property is seeking an Executive Assistant to support the Executive Chairman. Based in Dublin, the role ensures the Chairman’s time is focused on high‑value activities such as investor meetings, partner engagements, and strategic initiatives. The position offers exposure to business operations, cross‑functional projects, and investor communications.

Key responsibilities

• Triaging and responding to correspondence and inbound enquiries for the Chairman.
• Recording, tracking, and ensuring completion of internal and external commitments.
• Maintaining relationships by following up after meetings and managing key dates and personal touches.
• Managing the Chairman’s external diary, planning trips, clustering meetings, and preparing briefing packs.
• Coordinating travel logistics for the Chairman and CEO.
• Owning HubSpot as the system of record for contacts, interaction logs, fundraising pipeline, and dashboards.
• Providing monthly pipeline snapshots and monitoring investor‑relations activity for timeliness and review.

Required profile

• Proven experience supporting senior executives, preferably at board or chairman level.
• Strong organisational and detail‑oriented mindset.
• Ability to work collaboratively across finance, asset management, investment, and marketing teams.
• Excellent written and verbal communication skills.

Required skills

• HubSpot

What we offer

• Hybrid working model with flexibility for full‑time or part‑time hours.
• Opportunity to engage with high‑profile investors and multinational partners.
• Exposure to strategic initiatives within a leading real‑estate investment firm.