Executive Assistant – Legal Support

About the role

We are seeking an experienced Executive Assistant to provide high‑level administrative support to partners and associates within a leading Dublin law firm. This hybrid role offers the chance to work across pensions and commercial practice groups in a dynamic, supportive environment.

Key responsibilities

• Deliver comprehensive administrative and secretarial support to partners and associates in the Pensions and Commercial practice groups.
• Proactively manage complex diaries and high‑volume email correspondence, prioritising critical meetings.
• Oversee Anti‑Money Laundering (AML) workflows for client onboarding, ensuring strict regulatory compliance.
• Drive the end‑to‑end billing cycle, including time entry, invoice generation, client balance tracking and follow‑up on outstanding payments.
• Coordinate client audit and accrual requests while processing corporate expenses accurately.
• Produce, edit and flawlessly format complex legal documents, correspondence and templates.
• Handle digital dictation and ensure timely transcription of legal materials.

Required profile

• Minimum 3 years experience as a Legal Secretary, PA or Executive Assistant.
• Experience in pensions and commercial law environments is advantageous.
• Proven track record handling client billing and payment systems.
• Fast and accurate typing skills (70+ WPM) with strong attention to detail.
• Exceptional organisational and prioritisation abilities to manage demanding workloads.

Required skills

• Advanced IT proficiency (Microsoft Office suite, legal practice software).
• Digital dictation handling.
• High‑speed typing (70+ WPM).

What we offer

• Competitive salary up to €55,000, dependent on experience.
• Hybrid working model combining office and remote days.
• Opportunity to develop expertise within one of Ireland’s leading law firms.