Executive Assistant – Legal Support

About the role

We are partnering with a leading Dublin‑based law firm to recruit an Executive Assistant who will provide high‑level administrative support to partners and associates across the Pensions and Commercial practice groups. The role offers a hybrid working model in a dynamic, supportive environment where precision and professionalism are highly valued.

Key responsibilities

• Deliver comprehensive administrative and secretarial support to partners and associates within the Pensions and Commercial practice groups.
• Manage complex diaries and high‑volume email correspondence, prioritising critical meetings and deadlines.
• Oversee Anti‑Money Laundering (AML) client‑onboarding workflows, ensuring compliance with regulatory procedures.
• Drive the end‑to‑end billing cycle, including time entry, invoice generation, client balance tracking and follow‑up on outstanding payments.
• Coordinate client audit and accrual requests and process corporate expenses accurately.
• Produce, edit and format complex legal documents, correspondence and templates with meticulous attention to detail.
• Handle digital dictation and ensure timely transcription.

Required profile

• Minimum 3 years experience as a Legal Secretary, PA or Executive Assistant.
• Experience in Pensions and Commercial law is advantageous.
• Proven experience with client billing and payment systems.
• Fast and accurate typing skills (70+ WPM) with strong attention to detail.
• Advanced IT proficiency and ability to manage demanding workloads.
• Excellent oral, written and interpersonal communication skills.
• Collaborative team player who can also work independently.

Required skills

• Digital dictation tools

What we offer

• Competitive salary up to €55,000 DOE.
• Hybrid working arrangement in Dublin.
• Opportunity to develop expertise within one of Ireland’s leading law firms.