Executive Assistant & Operations Administrator

About the role

We are seeking a highly organised Executive Assistant & Operations Administrator to support our executive leadership team and ensure smooth day‑to‑day business operations. Based in our Ireland office, you will work closely with the VP of Business Development in a fast‑paced, technology‑driven environment.

Key responsibilities

• Manage complex executive calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel, accommodation, and itineraries.
• Prepare meeting agendas, presentations, reports, and board documentation; take minutes and track follow‑up actions.
• Handle confidential correspondence and act as the primary liaison between senior leadership and internal/external stakeholders.
• Oversee office facilities, suppliers, utilities, and service providers to maintain a professional working environment.
• Maintain company documentation, filing systems, policies, and operational procedures.
• Support procurement of office equipment, IT assets, and business services.
• Assist with invoice processing, purchase orders, expense management, and operational reporting.
• Coordinate onboarding and off‑boarding activities for new employees.

Required profile

• Highly organised with strong attention to detail.
• Adaptable and able to manage multiple priorities in a fast‑moving setting.
• Professional discretion when handling confidential information.
• Excellent communication and interpersonal skills.
• Proactive attitude and ability to work independently as well as part of a team.

Required skills