Executive Assistant to CEO (Remote)

About the role

Percona is seeking a proactive Executive Assistant to support its Chief Executive Officer remotely. The role ensures the CEO’s schedule runs smoothly and provides backup administrative support to the Executive Leadership Team.

Key responsibilities

• Manage and maintain the CEO’s calendar, including annual, quarterly, monthly, and weekly meetings.
• Assist the CEO in creating documents, project plans, presentations, and board meeting materials.
• Coordinate board and executive meetings, providing Zoom links, taking minutes, and publishing decisions.
• Support conference talk submissions and preparation for the CEO.
• Arrange travel, including airline and accommodation bookings.
• Help triage the CEO’s email backlog and ensure timely responses to priority communications.
• Prepare and submit expense reports as required.
• Facilitate follow‑through on meeting decisions and action items.
• Perform other duties as assigned.

Required profile

• Minimum 3 years of experience as an Executive Assistant or in an administrative support role.
• Fluent written and spoken English.
• Ability to work remotely aligned with Central European Timezone.
• Strong organizational skills and demonstrated discretion with confidential information.
• Excellent written communication and the ability to work independently with minimal direction.
• Outgoing, friendly personality and flexibility to adapt to changing priorities.

Required skills