Executive Assistant to Senior Leaders

About the role

Howden Ireland is seeking an Executive Assistant to provide high‑level administrative, operational and strategic support to the CFO, CRO and COO. Working from our Ringsend office, you will act as the central coordination point for executive activity in a fast‑paced, regulated insurance environment.

Key responsibilities

• Manage complex diaries, meetings, travel arrangements and scheduling for three senior executives.
• Gatekeep incoming correspondence, triage emails and prioritize meeting requests.
• Accompany executives to key meetings, capture actions and follow up on delivery.
• Prepare executive‑level documents, presentations, board packs and reports to a professional standard.
• Coordinate stakeholder meetings with regulators, board members, partners and clients, ensuring materials and minutes are distributed.
• Track executive deliverables, deadlines and strategic initiatives.
• Support confidential HR, governance and legal matters, including director correspondence.
• Organise off‑site leadership events in collaboration with Marketing and other teams.

Required profile

• Minimum 2 years of experience, ideally within the insurance industry.
• Experience supporting multiple C‑level executives is highly desirable.
• Familiarity with Irish corporate governance, board procedures and compliance expectations is a plus.
• Strong organisational skills and the ability to manage competing priorities.

Required skills