Executive Legal Assistant

About the role

We are seeking an experienced Executive Legal Assistant to support the Employment Partner of a leading international law firm in Dublin. The position is hybrid (three days onsite, two days remote) and combines high‑level administrative, marketing and client‑management duties in a fast‑paced, matrix environment.

Key responsibilities

• Manage complex diaries, arrange travel and provide timely reminders and documentation for meetings.
• Assist with pitch drafting, maintain digital marketing presences, manage mailing lists and support sector‑specific events and retreats.
• Build relationships with key client personnel, attend onboarding meetings to understand billing preferences and produce regular client activity reports.
• Oversee financial efficiencies including billing cycles, time recording and credit‑control processes, monitoring fee caps, discounts and delivery specifications.
• Create agendas, take minutes and drive action points for internal and client‑facing meetings.

Required profile

• Team player who remains calm under pressure.
• Committed to continuous self‑development.
• Minimum three years of extensive administrative experience within professional services.
• Experience in a secretarial or PA function within the legal sector (essential).
• Excellent phone manner and ability to communicate effectively with stakeholders at all seniority levels.
• Flexible approach to tasks and working hours.

Required skills

What we offer

• Salary dependent on experience: €45,000‑€55,000 per year.
• Full benefits package including private health insurance, matched employer pension contribution, 25 days holiday, employee assistance programme and more.
• Opportunities for professional development and career progression within a leading international law firm.