Executive Team Assistant

About the role

The Executive Team Assistant based in Dublin provides proactive, high‑quality administrative and organisational support to a group of senior executives. Acting as a trusted partner, the role ensures executives can focus on strategic priorities through effective coordination, planning and stakeholder management. The position also backs up the Office Experience Manager and other assistants during periods of leave or peak workload.

Key responsibilities

• Provide confidential, proactive support to 3‑4 senior executives.
• Manage complex calendars, schedule meetings across multiple time zones and prioritize competing demands.
• Coordinate internal and external meetings, prepare agendas, briefing materials and track follow‑up actions.
• Arrange domestic and international travel, including flights, accommodation, itineraries and ground transportation.
• Process expenses, invoices and purchase orders.
• Act as liaison between executives and internal/external stakeholders, maintaining professional relationships.
• Support leadership team meetings with agenda preparation, minute taking and action tracking.
• Assist with onboarding activities for new employees and leaders.
• Provide backup support to the Executive Assistant team and Office Experience Manager during absences or peak periods.
• Assist with office operations, visitor management, events and health‑and‑safety administration when required.

Required profile

• Strong organisational and time‑management abilities.
• High level of confidentiality and professionalism.
• Proactive problem‑solving and ability to anticipate executive needs.
• Excellent communication and stakeholder‑management skills.
• Flexibility to cover additional responsibilities during absences or peak workload.

Required skills