Health & Safety & Managing Director Admin Assistant (Dublin)

About the role

We are looking for a proactive administrator to provide dedicated support to both the Health & Safety Director and the Managing Director for the UK/Ireland entity. Based in our Dublin head office, you will ensure smooth administrative operations, accurate record‑keeping and effective communication across site teams and senior leadership.

Key responsibilities

• Maintain and update health & safety documentation, training records and certifications.
• Upload, track and control documents using 4Projects, M‑Files and Field View.
• Coordinate health & safety meetings, prepare agendas and take minutes.
• Provide executive administrative support to the Managing Director, including calendar management, meeting logistics and correspondence.
• Prepare reports, presentations and other business documents.
• Handle confidential information with discretion and ensure a clean audit trail.

Required profile

• 3rd level qualification in Health & Safety (minimum diploma).
• Strong written and verbal communication skills.
• Excellent organisational and time‑management abilities.
• High attention to detail and accuracy.
• Ability to work independently, prioritize workload and manage multiple stakeholders.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• 4Projects (document management)
• M‑Files (document management)
• Field View (document management)