Legal Secretary

About the role

Our client, a well‑established mid‑sized law firm in Kilkenny, is looking for an experienced Legal Secretary to provide high‑quality administrative and secretarial support to solicitors and fee earners. The role is office‑based and involves managing legal matters, client onboarding and ensuring smooth day‑to‑day operations.

Key responsibilities

• Provide comprehensive secretarial and administrative support to solicitors and fee earners.
• Produce accurate legal correspondence and documents using digital dictation.
• Open new client matters and complete onboarding procedures in line with firm policies and regulatory requirements.
• Maintain and update the firm’s case management system, ensuring records are accurate and up‑to‑date.
• Manage paper and electronic files, ensuring documents are correctly filed and easily accessible.
• Coordinate diaries, arrange appointments, meetings and court dates as required.
• Handle incoming telephone calls and client enquiries professionally.
• Prepare, format and amend legal documents and correspondence.
• Monitor key dates and deadlines and take appropriate action.
• Assist with general office administration and support colleagues as needed.

Required profile

• Previous experience as a Legal Secretary within a law firm.
• Proven ability to use a legal case management system.
• Excellent digital dictation and audio typing accuracy.
• Experience opening new matters and managing client files.
• Strong diary management and organisational skills.
• Proficiency in Microsoft Office (Word, Outlook, Excel).

Required skills

• Legal case management system
• Digital dictation
• Audio typing
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel

What we offer

• Highly competitive salary
• Pension scheme
• Performance bonus
• Wellbeing programme
• Employee events