Legal Secretary – Projects & Construction

About the role

We are seeking an experienced Legal Secretary to join a leading commercial law firm in Dublin. The role supports the busy Projects and Construction team, providing high‑level administrative assistance in a collaborative, professional environment.

Key responsibilities

• Manage the full file lifecycle using the firm’s case management system, including importing guidelines, accessing documents, and sending demand letters.
• Coordinate monthly client billing, process time records and expense reports to ensure accurate invoicing.
• Maintain complex diaries, schedule meetings, arrange travel and prepare detailed itineraries.
• Prepare agendas, materials and documentation for internal and external meetings.
• Produce and review legal documents, working with specialist document teams as needed.
• Greet and liaise with clients, visitors and internal stakeholders, delivering professional service.
• Handle confidential information with the highest level of discretion.

Required profile

• 3–5+ years experience as a Legal Secretary, preferably in Projects & Construction or corporate/commercial law.
• Proven ability to manage senior stakeholder relationships.
• Meticulous attention to detail, strong written and verbal communication, and excellent time‑management skills.
• Positive “can‑do” attitude and ability to work under tight deadlines while maintaining confidentiality.

Required skills

• Proficiency with iManage or a comparable case management system.
• Experience using a legal billing platform such as KeyHouse or an equivalent solution.

What we offer

• Competitive salary and a comprehensive benefits package.
• Health and wellness programmes including an on‑site gym, subsidised fitness/yoga classes and mindfulness talks.
• Active social and sports culture with firm teams and regular events.
• Supportive, inclusive environment that values professional development and work‑life balance.