Legal Secretary – Projects & Construction

About the role

An established commercial law firm in Dublin is looking for an experienced Legal Secretary to join its Projects and Construction team. You will provide high‑level administrative support to senior lawyers, handling confidential matters and contributing to the smooth operation of the practice.

Key responsibilities

• Provide comprehensive secretarial support to a busy legal team.
• Manage case files throughout their lifecycle using a legal case management system.
• Prepare documentation and materials for internal and client‑facing meetings.
• Support the monthly billing process and ensure timely issuance of invoices.
• Coordinate diary schedules, travel arrangements and detailed itineraries.
• Liaise with internal teams and external stakeholders, responding to requirements.
• Handle sensitive information with discretion and maintain confidentiality.
• Process time records and expense submissions.
• Serve as a professional point of contact for clients and visitors.

Required profile

• 3‑5+ years of experience as a Legal Secretary, preferably in projects or construction.
• Proven ability to support senior legal stakeholders and manage competing priorities.
• Strong attention to detail, organisational skills and a proactive attitude.
• Excellent written and verbal communication skills.

Required skills

• Familiarity with legal case management systems such as iManage.
• Experience with billing platforms like KeyHouse.