Legal Secretary – Projects & Construction

About the role

On behalf of a prestigious Dublin‑based law firm, we are looking for experienced Legal Secretaries to support the Projects and Construction teams across multiple practice areas. This permanent, hybrid role offers the chance to join a fast‑scaling organisation recognised for top‑tier work, a supportive culture and strong investment in employee development.

Key responsibilities

• Provide comprehensive administrative support to senior stakeholders, managing busy diaries, complex travel arrangements and detailed itineraries.
• Oversee end‑to‑end file and case management using the firm’s legal case management system, ensuring accurate organization and compliance.
• Draft, format and review legal documents with precision, collaborating with document specialists to meet tight deadlines.
• Greet and liaise with clients and visitors professionally, acting as a primary point of contact for internal and external stakeholders.
• Prepare and compile materials, briefings and information for internal and external meetings and events.
• Process time records, expense reports and support daily administrative tasks such as scanning, printing and photocopying.
• Maintain the highest level of discretion and confidentiality when handling sensitive firm and client data.

Required profile

• 3‑5+ years of experience as a Legal Secretary.
• Proven ability to manage a portfolio of senior legal stakeholders.
• Meticulous attention to detail with excellent verbal and written communication.
• Solution‑focused mindset and a positive “can‑do” attitude, especially under pressure.
• Strong time‑management skills and ability to juggle multiple competing tasks.

Required skills

• Advanced proficiency in Microsoft Office.
• Experience with legal case management systems.

What we offer

• Competitive salary up to €50,000, dependent on experience.
• Hybrid working model with one day per week remote.
• Permanent contract within a supportive, growth‑oriented environment.