Office Coordinator – Dublin

About the role

The Office Coordinator will ensure the smooth day‑to‑day operation of a busy office at Dublin Airport. Reporting to the Head of Facilities, the role combines facilities coordination, workspace planning and administrative support, acting as the primary contact for internal teams and external suppliers. This is a 12‑month fixed‑term contract.

Key responsibilities

• Oversee daily office operations to maintain an efficient, well‑organised workplace.
• Support the Head of Facilities with capacity, skill planning and business load balancing.
• Coordinate office space requirements, including layouts, meeting‑room set‑up and visitor management.
• Serve as the main point of contact for all facilities queries within the Dublin office.
• Maintain and improve office policies, procedures and systems.
• Manage relationships with external suppliers and service providers.
• Sort and distribute communications promptly and keep records accurate.
• Schedule meetings, arrange catering for on‑ and off‑site Board & Executive sessions.
• Handle office expenditure, invoice reconciliation and ordering of equipment, stationery and kitchen supplies.
• Arrange courier, taxi, shipping and other office services.
• Conduct daily/weekly building inspections and ensure high‑standard maintenance.
• Provide operational administration support for vendor documentation (maintenance, catering, security, cleaning, equipment).

Required profile

• Previous experience in a similar senior administrative or office coordination role within a fast‑paced environment.
• Strong organisational, communication and problem‑solving abilities.
• Proactive, adaptable self‑starter with excellent attention to detail.
• Ability to manage competing priorities and work across multiple teams and external partners.

Required skills

• Proficiency in Microsoft Office.

What we offer

• 12‑month fixed‑term contract.
• Opportunity to work in a dynamic airport office environment.