Office Manager – Global Capital Markets (GCM)

About the role

The GCM Office Manager will oversee day‑to‑day activities of the Global Capital Markets department in Dublin, ensuring smooth operations and supporting both internal teams and external partners. This role acts as the primary liaison for sub‑contractors, management, and bank personnel, handling a wide range of administrative and project tasks.

Key responsibilities

• Serve as the main point of contact for sub‑contractors, management and bank personnel within the GCM office.
• Maintain an office environment conducive to business, addressing and resolving any issues promptly.
• Coordinate schedules, order supplies, manage corporate filing, arrange travel, handle reception duties, and support new‑employee onboarding.
• Organise events and conferences, and prepare documents, presentations, and reports as requested by management.
• Process invoices, manage disbursements for billing approval, and maintain financial expense records.
• Ensure compliance with the company’s risk, regulatory standards, internal controls, and audit requirements.
• Delegate tasks to available resources to maximise efficiency and support other department teams as needed.

Required profile

• Minimum of 5 years’ experience in business administration or office management.
• Strong organisational, problem‑solving, time‑management and prioritisation abilities.
• Excellent verbal and written communication skills.
• Proven ability to interact professionally with all levels of personnel.
• Detail‑oriented with a focus on delivering high‑quality administrative support.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).