Part‑time Executive Assistant (12‑month contract)

About the role

We are seeking a proactive Executive Assistant to support the SMR Vice President and the AND Site Lead at a leading multinational biotech organisation in North Dublin. This part‑time, 12‑month fixed‑term role involves 20 hours per week on‑site, providing high‑level administrative support to ensure smooth day‑to‑day operations.

Key responsibilities

• Act as primary point of contact for stakeholders engaging with the SMR Vice President.
• Manage calendars, schedule meetings, prepare agendas, take minutes and track actions.
• Produce and distribute reports, presentations, complex documents and correspondence.
• Coordinate special projects and cross‑functional team activities.
• Organise employee events, recognitions, training sessions and conferences.
• Arrange travel, accommodation and transport for the Vice President, considering cost and timelines.
• Provide backup support to the AND Site EA and handle site stationery orders and payments.
• Serve as SAP SME for purchase‑order processing and support site safety team as required.

Required profile

• Third‑level qualification in business or related discipline (NFQ Level 6).
• Minimum five years of experience in a similar executive support role.
• Strong organisational, time‑management and independent‑working abilities.
• Excellent verbal and written communication skills and high level of confidentiality.
• Proactive, flexible and capable of multitasking in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Excel, PowerPoint and Word.
• Experience with SAP, particularly purchase‑order processing (advantageous).
• Familiarity with time‑and‑attendance and HR systems (advantageous).