Administrative Assistant – Drawing Office

About the role

Our client, a global healthcare leader, is expanding its Drawing Office Department and seeks an Administrative Assistant to support daily operations and the rollout of a new drawing management system. Reporting to the Drawing Office Manager, you will act as a key liaison for engineering drawings and related documentation.

Key responsibilities

• Serve as MEDS steward, coordinating approval of engineering drawings and site SOPs.
• Manage filing, archiving, and maintenance of controlled documents and drawings.
• Provide administrative and operational support to Drawing Office staff across functional areas.
• Monitor office supplies and resources.
• Prepare and distribute reports on drawing status and workflow metrics.
• Assist with the introduction and operation of new Drawing Office systems and processes.
• Ensure documentation complies with site procedures and regulatory requirements.

Required profile

• Diploma or equivalent qualification in Administration, Business Support, or a related field.
• Previous experience in a pharmaceutical, manufacturing, or regulated environment is advantageous.
• Excellent written and verbal communication skills.
• Ability to read, interpret, and understand engineering procedures and documentation.
• Strong organisational, planning and attention‑to‑detail abilities.
• Effective teamwork, interpersonal skills and flexibility to changing priorities.
• Capability to work independently while contributing to team goals.
• Proven administrative and document‑management competence.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• MEDS document management system (or similar electronic DMS)