Bid Team Administrator

About the role

We are looking for a Bid Team Administrator to join our high‑performing Bids and Proposals team. This role offers a recent graduate or early‑career professional the chance to develop expertise in bids, tenders, and business development within a leading professional services environment.

Key responsibilities

• Support the preparation of tenders, pitches, proposals and other business development materials.
• Coordinate bid deadlines, action lists and submission requirements.
• Format, proofread and ensure bid documents are accurate and professionally presented.
• Monitor tender portals and assist with the submission of responses.
• Liaise with lawyers, partners and business services teams to gather information for bids.
• Maintain proposal content, credentials, CVs and experience records.
• Organise bid files, submission records and template materials.
• Keep content libraries and internal systems up‑to‑date.
• Support the improvement of bid processes, templates and trackers.
• Prepare reports and updates on bid activity and pipeline opportunities.

Required profile

• Highly organised with strong administration skills.
• Detail‑oriented and committed to accuracy.
• Effective communicator who can follow instructions and ask the right questions.
• Proactive, reliable and able to work with a positive, can‑do attitude.
• Comfortable in a fast‑paced environment with changing priorities.
• Collaborative and supportive of colleagues during busy periods.

Required skills