Diversity and Inclusion Administrator

About the role

The Diversity and Inclusion Administrator will support the Impactful Business Programme (IBP) Manager in delivering IBP initiatives, events and projects. This position offers the chance to develop research, planning and project coordination skills within a purpose‑driven environment.

Key responsibilities

• Provide administrative support for IBP, including record‑keeping, mailbox management and invoice processing.
• Coordinate IBP events and meetings: schedule sessions, book rooms, draft communications and liaise with Facilities, Marketing and IT.
• Prepare materials for IBP Steering Committee meetings, record notes, track actions and distribute documentation in advance.
• Maintain accurate filing systems in line with internal processes.
• Assist with Matheson’s Transition Year programmes and ad‑hoc IBP projects such as newsletters, award submissions and marketing resources.
• Serve as the first point of contact for IBP enquiries.

Required profile

• Excellent interpersonal and communication skills with the ability to build relationships across teams.
• Highly organised, detail‑oriented and able to prioritise multiple tasks.
• Self‑motivated, resourceful and capable of working independently with guidance.
• Solution‑focused problem‑solver and collaborative team player.
• Professional conduct that reflects the firm’s values, with a strong sense of confidentiality.
• Comfortable delivering prepared presentations to groups.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Outlook
• Proficiency in Microsoft PowerPoint