Executive Administrative Assistant – Contract

About the role

We are looking for a proactive Executive Administrative Assistant to support the SME&C EMEA Administration team that serves Microsoft. This contract position, hired through Allegis Global Solutions, will provide day‑to‑day administrative, calendar, and event coordination for a diverse set of stakeholders.

Key responsibilities

• Manage shared admin inboxes and Teams requests, ensuring clear ownership and status tracking.
• Coordinate calendars, schedule meetings across multiple parties, and arrange room bookings.
• Organise off‑site events, leadership meetings, catering, visitor access and work with AV and facilities teams.
• Track travel receipts, assist with expense report preparation and follow policy requirements.
• Maintain trackers, templates, and shared documentation; keep process notes up‑to‑date.
• Leverage Microsoft Copilot and AI tools to automate routine tasks and create process documentation.

Required profile

• 3–7 years of experience in corporate administration, executive support, or operations coordination.
• Strong organisational skills with the ability to manage multiple requests in a fast‑changing environment.
• Professional written communication and comfortable interacting with senior stakeholders.
• Customer‑service mindset and experience coordinating vendors and suppliers.

Required skills

• Microsoft Outlook
• Microsoft Teams
• SharePoint
• OneDrive
• Excel
• PowerPoint
• Microsoft 365 suite
• Microsoft Copilot / AI tools