Executive Assistant – 3‑Week Temporary Cover

About the role

We are looking for a proactive Executive Assistant to provide three‑week holiday cover for our Dublin office. You will ensure the smooth day‑to‑day operation of the team, supporting senior executives and maintaining a professional front‑of‑house environment.

Key responsibilities

• Manage busy calendars and schedule meetings across multiple time zones, anticipating conflicts.
• Arrange complex travel itineraries, including flights, visas, accommodation and ground transport.
• Process business expenses accurately and promptly.
• Greet visitors, handle reception duties and control access to the office.
• Oversee facilities, office supplies, cleaning services and building management contacts.
• Coordinate meeting room bookings, set‑up spaces and organise catering for events.
• Act as the local point of contact for IT support and health‑and‑safety duties.
• Support onboarding of new joiners and manage charitable initiatives.
• Process invoices and provide ad‑hoc administrative assistance as needed.

Required profile

• Previous experience as an EA/PA, preferably in financial or professional services.
• Excellent written and verbal communication skills.
• Confident interaction with senior stakeholders and strong professional presence.
• Exceptional organisational ability with meticulous attention to detail.
• Sound judgement, problem‑solving capability and a proactive, solutions‑oriented mindset.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint