Executive Assistant – Legal Practice (Dublin)

About the role

We are seeking an experienced Executive Assistant to provide high‑level administrative support to partners and associates across our Pensions and Commercial practice groups. This permanent, hybrid position offers the chance to work within one of Ireland’s leading law firms, contributing to a dynamic and supportive environment.

Key responsibilities

• Deliver comprehensive administrative and secretarial support to partners and associates in the Pensions and Commercial practice groups.
• Proactively manage complex diaries and high‑volume email correspondence, prioritising critical meetings.
• Oversee Anti‑Money Laundering (AML) workflows for client onboarding, ensuring compliance with regulatory procedures.
• Drive the end‑to‑end billing cycle, including time entry, invoice generation, client balance tracking and follow‑up on outstanding payments.
• Coordinate client audit and accrual requests while processing corporate expenses accurately.
• Produce, edit and format complex legal documents, correspondence and templates with meticulous attention to detail.
• Handle digital dictation and ensure timely transcription.

Required profile

• Minimum 3 years’ experience as a Legal Secretary, PA or Executive Assistant.
• Experience in Pensions and Commercial law is beneficial.
• Proven experience handling client billing and payment systems.
• Fast and accurate typing skills (70+ WPM) with strong attention to detail.
• Advanced IT proficiency and excellent organisational abilities.
• Strong oral, written and interpersonal communication skills.
• A collaborative team player who can work independently and take initiative.

Required skills

• Digital dictation

What we offer

• Competitive salary up to €55,000 (DOE).
• Permanent contract with hybrid working flexibility.
• Opportunity to develop expertise within a leading Irish law firm.