Executive Assistant (Oslo, Stockholm, or Dublin)

About the role

Newcode.ai is a fast‑growing legal‑tech and AI company seeking proactive Executive Assistants to support senior leadership across the Nordic region. You will work directly with executives, ensuring they can focus on strategic priorities while you manage the operational details.

Key responsibilities

• Attend meetings with and on behalf of senior leaders, take structured notes and follow up on action items.
• Manage complex calendars, travel logistics and scheduling across multiple time zones.
• Prepare meeting materials, agendas, briefing notes and presentations.
• Draft and proofread internal and external correspondence in Norwegian and English.
• Coordinate across teams in Norway, Sweden, Denmark, the US and other international locations.
• Handle sensitive and confidential matters with full discretion.
• Support onboarding of new hires, event planning and ad‑hoc operational tasks.
• Identify and implement process improvements to reduce friction for the operational team.

Required profile

• 3+ years of experience as an Executive Assistant, PA or similar senior support role.
• Outstanding written and verbal communication skills in Norwegian and English.
• Positive, can‑do attitude and strong attention to detail.
• Ability to manage multiple priorities in a fast‑paced, high‑growth startup environment.
• Discreet, trustworthy and self‑starting.
• Tech‑savvy and comfortable learning new tools.

Required skills

What we offer

• A culture of trust, reliability and initiative.
• Collaborative environment with talented peers working on cutting‑edge legal engineering solutions.
• Opportunities for growth, ownership and shaping your role as the company expands.
• Inclusive team that values diversity, integrity and teamwork.