Executive Assistant - Part Time

About the role

NetApp's Solutions Engineering and Solution Architect organization across EMEA and LATAM is looking for an experienced Executive Assistant to support the CTO and the VP of Sales Engineering, as well as a small number of other leaders. This is a part-time, four-day week position in Cork, Ireland, in an international environment where you will anticipate leaders' needs and help them focus on what matters most.

Key responsibilities

• Partner with senior leaders and develop a strong understanding of business priorities and ways of working
• Build trusted relationships across functions, regions and levels of seniority
• Manage complex calendars spanning multiple time zones, balancing customer and partner engagements, meetings and one-to-ones
• Coordinate international travel, including flights, accommodation, ground transport, visas and entry requirements
• Organize leadership meetings, business reviews, customer and partner meetings, including participants, materials and agendas
• Manage expenses through Concur, purchasing requests through Ariba, and Workday and HR administration such as interview scheduling and new-joiner coordination
• Support team offsites, kick-offs, customer events and partner sessions, including venues, logistics, attendees and budget tracking
• Prioritize incoming requests, draft routine correspondence and act as a point of contact for customers, partners and colleagues

Required profile

• 5+ years of experience as an Executive Assistant or in a comparable role supporting senior leaders in a large, international organization
• Experience managing multi-time-zone calendars and coordinating international travel, including changes and disruptions
• Ability to anticipate leaders' needs and work independently
• Strong relationship-building and communication skills; excellent written and spoken business English
• Discretion with sensitive and confidential information
• Based in EMEA, with flexibility to work across time zones when needed

Required skills

• Microsoft 365
• Concur, Ariba or comparable expense and procurement platforms

Preferred: technology industry experience, supporting multiple senior leaders, coordinating customer events or offsites, and Spanish or Portuguese.

Applications are accepted only through the company website; emailing recruiters or HR directly will not affect the application. The company uses a hybrid working model and is an equal opportunity employer.