Executive Assistant – Part‑time (Biotech)

About the role

This part‑time Executive Assistant role supports the SMR Vice President and the AND Site Lead at a leading multinational biotech organisation in North Dublin. The position is a 12‑month fixed‑term contract, working 20 hours per week on‑site, and involves a mix of high‑level administrative support and project coordination.

Key responsibilities

• Act as the primary point of contact for stakeholders engaging with the SMR Vice President.
• Manage calendars, schedule meetings, prepare agendas, take minutes and track actions.
• Produce and distribute reports, presentations, and complex documents.
• Coordinate travel arrangements, accommodation and car hire for the Vice President.
• Organise internal and external events, including business meetings, training sessions and conferences.
• Handle visitor logistics such as transport, catering and meeting rooms.
• Maintain site stationery inventory and process purchase orders using SAP.
• Provide backup support to the AND site Executive Assistant and participate in cross‑functional teams.

Required profile

• Third‑level qualification in business or a related discipline (NFQ Level 6).
• Minimum of 5 years experience in a similar executive support role.
• Strong time‑management, organisational and problem‑solving abilities.
• Ability to handle confidential information and work independently.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• SAP (for purchase‑order processing)