Executive Assistant – Senior Leadership Support

About the role

Optum is seeking an Executive Assistant to support two senior leaders within its Rx business in Dublin. The role is pivotal to the smooth operation of the executive team, ensuring efficient calendar management, travel coordination, expense processing, and stakeholder engagement across Ireland and the United States.

Key responsibilities

• Manage complex diaries and calendars for two senior executives, preventing scheduling conflicts.
• Arrange domestic and international travel, including flights, hotels, and ground transport.
• Process travel and other expenses, raise purchase orders, and ensure timely reimbursement.
• Coordinate visits by senior leaders, book meeting rooms, arrange catering, and provide on‑site administrative support.
• Prepare PowerPoint presentations, PDFs, and other executive materials.
• Generate and organize leadership documentation and communications.
• Support broader business coordination and stakeholder engagement across Ireland and the US.

Required profile

• Proven experience providing administrative support to senior leadership.
• Strong understanding of business processes such as purchase orders, travel policies, and expense policies.
• Excellent organizational skills and attention to detail.
• Ability to work in a hybrid model, splitting time between the Dublin office and remote work.

Required skills

• PowerPoint

What we offer

• Flexible hybrid work arrangements.
• Opportunity to work for a Fortune 5 global healthcare company.
• Comprehensive benefits and career development programs.