Executive Assistant – Support Head of European Trading

About the role

We are looking for an experienced and highly organised Executive Assistant to support the Head of European Trading and three senior members of the European Trading leadership team. This fast‑paced role requires a trusted partner who can manage calendars, travel, meetings and day‑to‑day administration while exercising discretion and anticipating needs.

Key responsibilities

• Provide dedicated executive support to the Head of European Trading and three senior trading managers.
• Manage complex, multi‑time‑zone calendars, prioritise meeting requests and optimise executives’ time.
• Coordinate internal and external meetings, book rooms and virtual facilities, and circulate agendas.
• Arrange domestic and international travel, including multi‑city itineraries, visas and rapid response to disruptions.
• Process expenses, prepare documents and presentations, and maintain organised records and contact lists.
• Facilitate visits from colleagues, organise workspace, meet‑and‑greet logistics and business hospitality.
• Exercise independent judgement as a gatekeeper, protecting focus time and making routine travel and scheduling decisions.

Required profile

• Proven experience as an executive or senior administrative assistant in a dynamic environment.
• Exceptional organisational skills with the ability to handle changing priorities.
• High level of discretion, sound judgement and proactive problem‑solving.
• Strong communication skills and ability to work with senior stakeholders across multiple locations.

Required skills