Executive Assistant to COO

About the role

The Executive Assistant will provide comprehensive administrative and secretarial support to the Chief Operations Officer, ensuring smooth day‑to‑day operations. This position demands strong organisational abilities, meticulous attention to detail, and a professional, discreet approach.

Key responsibilities

• Manage the COO’s diary, schedule meetings and coordinate logistics.
• Prepare, edit and distribute documentation, correspondence and reports.
• Arrange meeting venues, catering, travel and accommodation as required.
• Maintain filing systems and ensure confidential information is handled securely.
• Act as a point of contact for internal and external stakeholders on behalf of the COO.

Required profile

• Minimum 3 years’ administrative experience in a busy office environment.
• At least 1 year of recent experience in a regulated setting (healthcare, public sector) in a senior administration role, or supporting an executive/board member.
• Desirable: Level 6 (or equivalent) qualification in administration, business or related field.
• Desirable: Knowledge of Irish health service administrative processes (e.g., HSE, Department of Health).
• Desirable: Proven experience supporting senior leaders or executives.

Required skills

What we offer

• Opportunity to work within a leading healthcare organisation.
• Structured onboarding with monthly commencement dates.
• Professional development and exposure to senior leadership.