Executive Assistant to Global President & VP of HR

About the role

We are looking for a proactive Executive Assistant to support the Global President and the Vice‑President of Human Resources at a leading cosmetics and healthcare manufacturing company in Galway. The role offers a hybrid working model after a six‑month probation period and involves high‑level administrative and operational duties in a fast‑paced environment.

Key responsibilities

• Manage calendars, schedule meetings and coordinate travel for the President and VP of HR.
• Prepare presentations, reports, agendas and other meeting materials.
• Attend meetings, take structured minutes and track actions, owners and deadlines.
• Handle confidential information, screen emails and prioritize urgent inquiries.
• Maintain electronic and physical filing systems and support HR administrative functions.
• Coordinate interviews, onboarding, employee meetings and engagement initiatives.
• Serve as liaison between executives, staff and external partners, and organise leadership events.
• Identify and implement improvements to administrative processes and support cross‑functional projects.

Required profile

• Minimum five years of experience as an Executive Assistant or in a senior support role.
• Proven ability to work with C‑suite executives and manage confidential information with discretion.
• Excellent written and verbal communication skills and strong organisational abilities.
• Self‑motivated, able to work independently and prioritize tasks in a dynamic environment.

Required skills

• Proficiency in Microsoft Office suite.