Executive Assistant to Managing Director

About the role

Weir & Sons is seeking an experienced Executive Assistant to support the Managing Director and the Board of Directors. The role demands a highly organised professional who can manage complex schedules, communications and administrative tasks in a fast‑paced, high‑standards environment.

Key responsibilities

• Maintain the Managing Director’s calendar, email inbox and prioritize appointments, meetings and engagements.
• Handle general administration including filing, expense claims, travel bookings, post processing and archiving.
• Research, capture and compile data for presentations, spreadsheets and customised reports.
• Collaborate with internal and external stakeholders on cross‑functional projects and ad‑hoc initiatives.
• Organise travel, events and logistics for the Board of Directors, including agenda preparation, minute taking and slide‑deck creation.
• Support on‑site and off‑site meetings, ensuring all materials and logistics are in place.

Required profile

• Minimum 5 years experience as an Executive Assistant.
• Highly discreet, confidential and able to work directly with senior executives.
• Self‑motivated, adaptable to ambiguity and change, with strong leadership in administrative support.
• Exceptional attention to detail and organisational abilities.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.