Executive Assistant to President & VP of HR (Galway)

About the role

We are looking for a highly organised and proactive Executive Assistant to support the President and the Vice‑President of HR in Galway. The role involves providing high‑level administrative and operational assistance in a fast‑paced environment, handling confidential information with professionalism.

Key responsibilities

• Manage calendars, schedules and coordinate meetings for the President and VP of HR.
• Arrange travel, accommodations, itineraries and process expense reports.
• Prepare presentations, reports, agendas and other meeting materials.
• Attend meetings, capture minutes and track actions, owners and deadlines.
• Screen emails and inquiries, prioritising urgent matters.
• Maintain electronic and physical filing systems and handle confidential documents.
• Support HR functions: coordinate interviews, onboarding, employee meetings and engagement initiatives.
• Serve as liaison between executives, employees and external partners.
• Assist with internal communications, policy documentation and improve administrative processes.

Required profile

• Minimum 5 years’ experience as an Executive Assistant or in a comparable senior support role.
• Proven ability to manage confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong organisational, multitasking and stakeholder‑management abilities.
• Independent work style with the capacity to prioritise in a dynamic environment.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook).