Executive Assistant to the Building Commissioner

About the role

The Building Commissioner’s office is seeking a highly organized Executive Assistant to provide confidential, high‑level support. You will manage day‑to‑day operations, coordinate meetings, and handle a wide range of administrative tasks with minimal supervision.

Key responsibilities

• Conduct research and prepare administrative reports for the Building Commission.
• Handle clerical duties including phone calls, mail, public inquiries, and email correspondence.
• Schedule, organize, and prepare materials for meetings and special assignments.
• Develop and update administrative policies and procedures.
• Draft correspondence for the Commissioner based on oral or written instructions.
• Operate and maintain the Munis System and Accela Automation for the Code Enforcement Department.
• Supervise departmental clerical, fiscal, and accounting activities, including budgeting, payroll, purchasing, and supply management.
• Prepare bid proposals, contracts, permits, and monthly reports.
• Collaborate with the Zoning Division and attend inter‑departmental meetings.
• Conduct interviews, onboarding, and training for new clerical staff.

Required profile

• Demonstrated ability to work independently at an expert level.
• Strong analytical skills for complex administrative problems.
• Excellent written and verbal communication.
• Experience supervising staff and managing departmental budgets.

Required skills

• Proficiency with the Munis System.
• Experience using Accela Automation.

What we offer

• Opportunity to work directly with senior city officials.
• Professional development in municipal administration and technology.