Front Office Administrator

About the role

As the first point of contact for Leo Lynch, the Front Office Administrator ensures a professional and welcoming environment for visitors, callers, and staff. The role blends reception duties, office administration, and executive assistance to keep daily operations running smoothly.

Key responsibilities

• Greet and direct visitors, manage the reception area, and handle incoming calls with professionalism.
• Maintain a tidy reception space, provide informational support, and manage daily post and deliveries.
• Control access to the building, monitor the visitor log, and issue badges in line with security procedures.
• Order and inventory office supplies, oversee the company fleet, and perform general clerical tasks such as filing and photocopying.
• Support health and safety administration, manage the Flex system, and assist with fire evacuation procedures.
• Maintain office calendars, schedule meetings, arrange catering, and coordinate office events.
• Handle executive travel arrangements, including flight and hotel bookings, and manage confidential information with discretion.
• Liaise with building management and vendors for office maintenance, equipment repairs, and supply procurement.

Required profile

• Friendly and professional demeanor with strong customer‑service orientation.
• Ability to manage time‑sensitive matters and multitask effectively.
• Excellent situational awareness and problem‑solving skills.
• Flexibility to adapt working hours as needed.
• Discretion when handling confidential information.

Required skills