Legal Secretary

About the role

Our client, a leading large law firm in Dublin 2, is looking for an experienced Legal Secretary to provide hands‑on support to senior partners in a fast‑paced, professional environment. This fully onsite position offers the chance to develop expertise in legal administration while working closely with solicitors, clients and external stakeholders.

Key responsibilities

• Prepare, type and format legal documents, submissions and correspondence using the Dictaphone digital dictation system.
• Maintain files according to office procedures and the Partner document management system.
• Manage the team’s filing system, including indexing, opening, retrieving and archiving files daily.
• Collate, copy, assemble, bind and dispatch correspondence.
• Act as the main point of contact on behalf of solicitors/partners, handling queries from clients, medical professionals, insurance companies, counsel and the public.
• Plan and maintain diaries, schedule meetings, arrange venues and refreshments, circulate agendas and minutes.
• Input and manage information on the IT database accurately and promptly.
• Provide general administrative support, organise travel arrangements and undertake postal duties on a rota basis.

Required profile

• Leaving Certificate, preferably with honours in English.
• Secretarial course with high scores in typing and accuracy.
• Detailed knowledge of legal procedures and document management systems.
• Previous experience in a legal or professional office environment; litigation experience is an advantage.
• Ability to work independently and as part of a team, with strong organisational and time‑management skills.

Required skills

• Proficiency with the Dictaphone digital dictation system.
• Experience using the Partner document management system.
• Competence in IT database management and general IT applications.