Office Manager – Dublin

About the role

Europlan Services is seeking an experienced Office Manager to oversee the day‑to‑day operations of its Dublin headquarters. The role combines administrative leadership with facilities and property coordination, supporting both internal teams and external clients.

Key responsibilities

• Organise and manage daily office functions, ensuring efficient administrative processes.
• Communicate with clients about site attendance, coordinate access, appointments and related requirements.
• Support property management activities, liaising with tenants, contractors, suppliers and maintenance providers.
• Coordinate building maintenance, repairs and facilities services, tracking issues to completion.
• Create, receive, organise and maintain project and company documentation, ensuring quality and accuracy.
• Safeguard confidential information and maintain controlled document access.
• Maintain electronic and physical filing systems for easy information retrieval.
• Distribute documents and updates to clients, project teams and relevant parties.
• Monitor administrative processes, follow up on outstanding actions and enforce procedures.
• Assist with onboarding of employees, contractors and site personnel.
• Coordinate office supplies, equipment and general office requirements.

Required profile

• Minimum four to five years of experience in office management, administration, facilities coordination or property management.
• Excellent communication and interpersonal skills for professional interaction with clients, tenants, contractors and suppliers.
• Strong organisational ability, attention to detail and capacity to manage multiple priorities.
• Proven experience in document management and handling of confidential information.

Required skills