Personal Assistant to Managing Director

About the role

This is a hybrid position supporting the Managing Director of a leading Irish‑owned construction project‑management consultancy. You will work 1–2 days per week in the South Dublin office and the remainder remotely, while also accompanying the Managing Director on domestic and international travel. The role requires handling highly confidential information with discretion and maintaining a proactive, organised approach.

Key responsibilities

• Provide comprehensive personal and administrative support to the Managing Director.
• Manage a complex, frequently changing diary and coordinate meetings, appointments and schedule adjustments.
• Arrange domestic and international travel, accommodation, transport and detailed itineraries.
• Screen and prioritise emails, telephone calls and correspondence.
• Coordinate internal meetings, client meetings and occasional company events.
• Welcome visitors and ensure a professional front‑of‑house experience.
• Assist with day‑to‑day office operations, including ordering supplies and overseeing facilities.
• Provide administrative support to the wider team as required.
• Build strong relationships with clients, suppliers and colleagues, acting as a trusted representative of the Managing Director.

Required profile

• Minimum 3–5 years’ experience in a Personal Assistant, Executive Assistant, Senior Administrator, Office Manager or similar senior support role.
• Full, clean driving licence and access to a personal car (regular travel required).
• Proven ability to handle confidential information with professionalism and sound judgement.
• Highly organised, proactive and able to work independently while anticipating needs.

Required skills

What we offer

• Competitive salary of €65,000 plus an annual discretionary bonus.
• Hybrid working model with flexibility for remote work.
• Opportunity to work closely with senior leadership in a fast‑paced, high‑profile environment.
• Professional development within an internationally recognised consultancy.