Receptionist & Administrator – Front Desk and Office Support

About the role

The Receptionist/Administrator will manage front‑desk operations and provide ad‑hoc administrative support across the site. This position ensures a professional, welcoming environment for employees, visitors, and clients while assisting with hospitality events and projects as needed.

Key responsibilities

• Greet and assist visitors, employees, and clients in a friendly, professional manner.
• Handle day‑to‑day reception duties, including phone calls, couriers, and post.
• Answer and direct phone calls, emails, and general inquiries efficiently.
• Maintain site security by issuing, monitoring, and collecting work IDs and updating visitor logs.
• Set up new hires on access systems, including badge creation, access control, and locker allocation.
• Monitor and order office stationery and canteen supplies.
• Prepare, edit, and format documents, reports, and presentations.
• Support business travel arrangements for employees.
• Assist in organising company events, training sessions, and meetings.
• Coordinate meeting‑room bookings and schedules.
• Carry out additional duties and projects as assigned by management.

Required profile

• Previous experience in a receptionist or administrative role.
• Strong interpersonal and communication skills.
• Excellent organisational and multitasking abilities.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• A diploma or degree in Business Administration or a related field is desirable.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.