Scheduling Administrator – Property Services

About the role

We are looking for a highly organised Scheduling Administrator to join a leading property services team in South Dublin. The role involves coordinating maintenance contracts, repairs and turnover works while delivering exceptional customer service to residents, suppliers and internal teams.

Key responsibilities

• Work closely with Property Management, Leasing, Block Management and Resident Experience teams to schedule maintenance contracts, turnover works, repairs and servicing.
• Review check‑out inspection reports and assist with deposit recommendations and replacement orders.
• Coordinate key handovers and maintenance access between Property Managers and residents.
• Manage inbound service emails and ensure timely responses.
• Schedule and assign maintenance and service work orders to team members.
• Maintain accurate records and update internal systems, including Yardi Voyager and CRM platforms.
• Monitor supplier portals and coordinate invoice processing with Finance.
• Produce monthly and quarterly reports for senior management.
• Support the wider Services team with administrative and operational tasks.
• Promote a collaborative working culture and build strong relationships with suppliers, contractors, residents and colleagues.

Required profile

• Strong communication and interpersonal skills with a customer‑focused approach.
• Excellent organisational ability and capacity to multitask in a fast‑moving environment.
• Positive attitude, proactive work ethic and strong team spirit.
• Confidence dealing with residents, suppliers, contractors and internal teams.
• Previous administration experience, preferably within property management or a related sector.

Required skills

• Experience with property management or maintenance software such as JobLogic, Yardi or Rent Café.
• Proficiency in Yardi Voyager and CRM systems.