Senior Executive Assistant

About the role

Clio, the global leader in legal AI technology, is seeking a Senior Executive Assistant to support its senior leadership team across the EMEA region. Based in Dublin’s Docklands, you will work closely with executives to ensure smooth operations, strategic project execution, and seamless coordination across multiple time zones.

Key responsibilities

• Plan, organize, and execute special projects, including high‑profile international events and key organizational initiatives.
• Manage complex calendars, appointments, and travel logistics for senior leaders across multiple countries.
• Coordinate team events, community‑building activities, and handle related logistical tasks.
• Facilitate group‑wide meetings: prepare agendas, take minutes, and track action items.
• Screen, route, and respond to email correspondence on behalf of the leadership team.
• Organize, track, and reconcile professional finances and expense reports.
• Liaise with external partners, vendors, and clients to ensure effective communication.
• Create and maintain internal documentation, knowledge bases, and communications for the executive support function.
• Uphold confidentiality, trust, and integrity in all interactions.

Required profile

• 10+ years of experience as an executive assistant or in a comparable administrative coordination role.
• Demonstrated ability to work autonomously within established parameters while seeking guidance for complex issues.
• Strong interpersonal skills with the ability to build relationships across departments and external stakeholders.
• Excellent judgment, discretion, and the capacity to anticipate executive preferences.

Required skills

• Advanced calendar and travel management.
• Professional expense tracking and reconciliation.
• Effective written and verbal communication.
• Proficiency in creating and maintaining internal documentation and knowledge management systems.