Executive Personal Assistant to CEO (Grade V)

About the role

The Executive Personal Assistant provides high‑level, confidential support to the Chief Executive Officer, ensuring smooth operation of the office and effective liaison with the Board, Executive Management Team and external stakeholders. This permanent, full‑time position is critical to the strategic and day‑to‑day functioning of the organisation.

Key responsibilities

• Manage the CEO’s calendar, correspondence and travel arrangements.
• Prepare executive‑level reports, presentations, board papers and other documentation.
• Act as the primary point of contact between the CEO, Board, senior management and external partners.
• Collaborate with the Board Liaison Officer and Executive Business Manager to maintain efficient office processes.
• Develop, maintain and improve administrative systems and digital collaboration tools.
• Lead and deliver small‑scale projects that support the CEO’s priorities.

Required profile

• QQI Level 6 qualification in Office Administration, HR, Legal Studies or a related field (Level 7 desirable).
• Minimum three years’ experience supporting a senior executive in a comparable organisation.
• Valid permission to work in Ireland.
• Proven ability to handle confidential information with discretion.
• Strong organisational, time‑management and communication skills.
• Demonstrated resilience, flexibility and a detail‑oriented approach.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Digital collaboration tools (e.g., Teams, SharePoint).

What we offer

• Grade V permanent contract – 35 hours per week.
• 7‑point salary scale ranging from €52,235 to €62,485 per annum.
• Opportunity to work closely with senior leadership in a dynamic environment.