IT Office Admin & Coordinator

About the role

We are looking for a highly organised IT Office Admin & Coordinator to support the CTO and the wider IT leadership team of a leading international innovation and manufacturing business. The role combines administrative support, stakeholder communication, and technology‑driven process improvement.

Key responsibilities

• Provide day‑to‑day operational and office administrative support to the CTO and IT team.
• Coordinate priorities, workflows, and cross‑functional IT activities, tracking actions and deliverables.
• Create and manage end‑user training content and define governance for adoption platforms.
• Onboard and manage IT suppliers, maintain contracts, SLAs, renewals, and ensure compliance.
• Organise and facilitate IT leadership meetings, prepare agendas, materials, minutes, and follow‑up on actions.
• Develop and deliver IT communication plans, translate technical updates for non‑technical audiences, and manage communication channels (Teams, email, Viva Engage).
• Produce executive‑level presentations, reports, and maintain IT documentation, policies, and procedures.
• Build Power BI dashboards, develop Power Apps, and leverage Microsoft Copilot and M365 tools to drive efficiency and low‑code automation.

Required profile

• Proven experience in an IT coordination, IT team administration, executive admin, or innovation support role.
• Strong organisational, multitasking, and stakeholder‑engagement abilities.
• High attention to detail with the capacity to handle confidential information.
• Self‑starter attitude with a proactive approach to continuous improvement.

Required skills

• Power BI
• Power Apps
• Microsoft Power Platform
• Advanced Microsoft 365 proficiency (Teams, Viva Engage, Copilot)